Emotional Support Animal Roommate Agreement Template & Guide for Students

What Is an ESA Roommate Agreement

An ESA roommate agreement is a written consent form signed by your roommates confirming that they agree to live with your Emotional Support Animal (ESA) in shared campus housing.

Most colleges and universities require this signed document before approving your ESA accommodation request. It is not optional, it’s a mandatory step in the housing accommodation process.

Without roommate consent, your disability services office may delay or deny approval.

Why Colleges Require It

Colleges must balance:

• Your legal right to reasonable accommodation
• Your roommates’ health, safety, and comfort

The ESA roommate agreement ensures transparency and mutual understanding before move-in.

What the Agreement Actually Does

A properly structured ESA roommate agreement:

• Confirms roommates are aware of the anima
• Sets expectations about cleanliness and behavior
• Clarifies who is responsible for care and damages
• Addresses allergies or concerns in advance
• Reduces future housing disputes

Think of it as a preventive protection document; it protects you, your roommates, and the housing administration.

When everyone understands responsibilities from day one, conflicts are far less likely.

Free ESA Roommate Agreement Template (Download & Copy for College Use)

To make the process easier, we’ve created a free, ready-to-use ESA roommate agreement template that you can download, customize, and submit to your housing office.

This template includes:

• Roommate consent language
• ESA description section
• Care and responsibility clauses
• Signature lines for all roommates
• Space for housing office approval (if required)

Need a ready-to-use agreement? Our printable template includes all required sections: owner responsibilities, roommate consent, animal information, and signature pages for multiple roommates.

Essential Components of an ESA Roommate Agreement

A well-written ESA roommate agreement should clearly define expectations, responsibilities, and protections for everyone involved. The goal is to prevent misunderstandings before they happen and create a respectful shared living environment.

Below are the key components every effective agreement should include:

1. Parties Involved

The agreement must clearly identify all individuals living in the shared space.

This includes:

• The full legal name of the ESA owner
• The full legal names of all roommate(s)
• The dorm or apartment unit number (if applicable)
• The date the agreement is signed

This section confirms that everyone acknowledges and consents to the arrangement.

2. Animal Details

The agreement should describe the emotional support animal to avoid confusion or future disputes.

Include:

• Type of animal (dog, cat, etc.)
• Breed (if known)
• Name of the animal
• Approximate weight or size (if relevant)
• Vaccination status (if required by housing policy)

This ensures transparency and prevents last-minute surprises.

3. Owner’s Responsibilities

The ESA owner is fully responsible for the care and supervision of the animal at all times.

Responsibilities should clearly state that the owner will:

• Provide food and water
• Maintain grooming and hygiene
• Clean up waste immediately
• Prevent odors
• Ensure the animal receives veterinary care
• Cover any damage caused by the animal
  

It should be explicitly stated that responsibility is 100% the owner’s, not shared.

4. Liability Disclaimer

This section protects roommates from financial or legal responsibility.

It should clearly state that:

• Roommates are not responsible for property damage
• Roommates are not responsible for cleaning costs
• Roommates are not liable for injuries caused by the animal
• The ESA owner assumes full liability

This clause protects all parties and reduces risk.

5. Behavioral Expectations

To maintain a peaceful living environment, the agreement must outline acceptable behavior standards.

The animal must:

• Not behave aggressively
• Not bark or make excessive noise
• Not damage furniture or personal belongings
• Not interfere with roommates’ sleep or study time
• Be under control at all times

If the animal becomes disruptive or threatening, corrective action may be required.

6. Use of Common Areas

Clearly define where the ESA is permitted within the shared living space.

Examples:

• Allowed in the owner’s private bedroom only
• Allowed in shared living areas
• Not allowed in a roommate’s private bedroom
• Rules for kitchen and bathroom access

Defining boundaries prevents confusion and maintains mutual respect.

7. Conflict Resolution Process

Even with clear expectations, issues may arise. The agreement should outline how disputes will be handled.

This may include:

• Direct communication between roommates first
• Written notice of concerns
• Mediation through housing staff or resident advisors
• Involvement of the campus disability office if necessary

Having a structured resolution process prevents escalation.

8. Termination or Revocation Clause

In rare situations where the living arrangement becomes unworkable, the agreement should explain the process for termination.

This may include:

• Conditions under which consent can be revoked
• Notice requirements
• Review by housing administration
• Possible room reassignment

This protects both the ESA owner and roommate(s) in extreme cases.

Why Including These Components Matters

A vague or incomplete ESA roommate agreement can lead to:

• Delayed housing approval
• Roommate disputes
• Administrative complications
• Possible removal of the ESA

Including these essential elements demonstrates responsibility, compliance, and respect for shared housing policies, increasing the likelihood of approval.

What the Fair Housing Act Means for Students

The Fair Housing Act protects your right to have an ESA in college housing. This includes community college ESA rights, requiring colleges to allow emotional support animals even when no-pet policies are in place. This federal law applies to college dormitories and student housing across the country.

You cannot be charged pet fees or deposits for an ESA. Breed and size restrictions that apply to regular pets don't apply to emotional support animals either. However, you need proper documentation from a licensed mental health professional who has treated you.

The key difference from regular pets is simple: ESAs are medical accommodations, not animals you keep for fun or companionship alone. They serve a therapeutic purpose related to your diagnosed mental health condition.

What Happens If Your Roommate Says No?

Roommates can legally refuse to live with your ESA. When this happens, disability services works with the housing department to find solutions. You might move to a different room with accepting roommates, or sometimes the disagreeing roommate moves instead. In some cases, you might qualify for a single room, though colleges aren't required to provide this.

The ESA owner typically has the responsibility of finding compatible roommates. Be upfront during roommate matching processes. Hiding your ESA until move-in day creates serious conflict and can delay your approval. Honest communication from the beginning makes the transition much smoother for everyone.

What Your Roommates Need to Know

Roommates have important rights even when agreeing to your ESA. They're never responsible for feeding, walking, or caring for your animal under any circumstances. The ESA cannot disrupt their studying or sleeping, and excessive noise or odors violate their right to a peaceful living environment.

Roommates can request that your animal stay in your bedroom when you're not home. This is reasonable and common in shared housing situations. They won't be charged for any ESA-related damage, and if they develop severe allergies after moving in, they can request accommodation from disability services.

The agreement should specify exactly where your ESA can go and when. Be crystal clear about bedroom-only rules versus common area access. Having these details in writing prevents arguments later about what was agreed upon.

When Problems Happen Between Roommates

Start by talking directly with your roommates about concerns. Most issues are resolved through honest conversation before they escalate. If direct communication doesn't work, contact your resident advisor for mediation. RAs are trained to facilitate these discussions and find compromises.

If the conflict continues despite mediation attempts, involve your disability services office. They can provide guidance and potentially arrange housing changes if necessary. Document everything throughout the process. Save text messages, emails, and write down notes about incidents with dates and details. This documentation matters if formal complaints arise or if you need to appeal decisions.

Where Your ESA Can and Cannot Go on Campus

Your ESA can stay in your assigned bedroom, the primary space where you live and sleep. You can take your animal outside for bathroom breaks, always on a leash or in a carrier. When transporting your ESA to and from outside, you can pass through common areas like hallways and stairwells. Most campuses provide designated pet relief areas specifically for ESAs.

However, ESAs cannot enter classrooms or academic buildings. Libraries, study spaces, dining halls, and food service areas are also off-limits. Recreation centers, gyms, and other students' rooms without explicit permission are restricted as well. Your ESA shouldn't be unsupervised in hallways, lounges, or any communal spaces.

This is because ESAs don't have public access rights like service animals do. Service animals can accompany their owners anywhere on campus because they're trained to perform specific disability-related tasks. Your ESA lives in your approved housing only and doesn't have the same legal access to public spaces.

Apartment-Style Housing Works Differently

If you live in campus apartments or suites with separate bedrooms and shared common spaces, you might negotiate different rules. While apartment charges for ESAs are not allowed under the Fair Housing Act, roommate agreements can still clarify shared living expectations.

The agreement should address whether the ESA can enter the kitchen or living room and whether the animal must stay in your bedroom when you’re away or may access common areas when you’re home. Establish quiet hours if your ESA tends to be noisy, and decide who cleans common areas if the animal uses them regularly. Get everything in writing before move-in, as verbal agreements often lead to disputes when memories differ about what was promised.

Health and Safety Requirements

Your animal must meet basic health standards to live on campus. Current rabies vaccination is mandatory for dogs and cats in virtually all jurisdictions.

All other required local vaccinations must be up to date as well. Most colleges require annual veterinary checkups with documentation submitted each year.

Flea and tick prevention protects everyone in shared housing from infestations. Some colleges require proof of spay or neuter procedures, particularly for dogs. Store animal food in sealed containers to avoid attracting pests like mice or insects. Don't leave food bowls out when your animal isn't eating. Keep your ESA clean and well-groomed to minimize shedding and odors.

Behavioral Standards You Must Meet

Colleges can remove ESAs that show aggression toward people or other animals. Even a single aggressive incident can result in immediate removal if someone is injured or threatened. Excessive barking or constant noise that disrupts other residents violates community standards.

Property destruction beyond normal wear and tear is grounds for removal. If your animal scratches walls, chews furniture, or causes significant damage, you risk losing approval. Creating health hazards through accumulated waste or overwhelming odors violates both your housing contract and your ESA agreement.

If you cannot control your animal despite reasonable efforts, the college can revoke approval. Address behavioral problems immediately when they arise. Get professional training help if needed. Ignoring issues and hoping they improve rarely works and leads to losing your ESA approval.

The Three-Strike Warning System

Most colleges use progressive discipline for ESA policy violations. The first documented violation results in a written warning that explains the problem and what you must correct. You typically have a specific timeframe to address the issue and demonstrate improvement.

A second violation brings a final warning. At this stage, you'll meet with housing officials to discuss the problems and create an action plan. They might impose additional requirements like professional training or more frequent inspections.

A third violation means your ESA approval gets revoked. Your animal must leave campus housing, though you keep your housing contract and must continue paying. Serious violations like aggression or major property damage might skip directly to removal without following the three-strike progression.

Making Your ESA Housing Situation Work

Success starts before move-in day. Be completely honest during roommate matching about having an ESA. Discuss expectations and concerns upfront rather than surprising roommates later. Arrange for your roommates to meet your animal in a controlled setting before moving in together. Review the agreement together and answer all their questions patiently.

Throughout the year, keep your space and animal extremely clean. Respond quickly to any concerns your roommates raise instead of being defensive. Thank your roommates regularly for accommodating your needs. Help with shared chores beyond just your ESA care to show you're a considerate roommate overall.

Create a group chat for quick coordination about schedules and animal care routines. Give advance notice about vet appointments or times when you'll be gone longer than usual. Share your ESA's daily routine, so roommates know what to expect regarding noise, activity, and bathroom breaks. Listen to feedback without getting defensive, and be willing to adjust when roommates make reasonable requests.

What Happens During Housing Changes

Mid-year room changes require new roommate agreements with fresh signatures from your new roommates. Submit updated agreements to disability services before actually moving. Summer housing on many campuses closes dorms completely, so you'll need alternative arrangements if you're taking summer classes or staying in the area.

Study abroad programs don't include ESA accommodations. You cannot bring your animal on international programs, so arrange care for the entire time you're gone. After graduation, if you're moving to off-campus housing, landlords follow the same Fair Housing Act rules. You'll need your ESA letter for private rental housing just like you did for campus housing.

Annual Renewal Requirements

ESA approvals expire every academic year. You must submit new documentation annually, including updated vaccination records and current health certificates. If your roommates change, new roommates must sign consent forms just like the original ones did.

Meet your letter renewal deadlines carefully, which are often six to eight weeks before the semester starts. Missing these deadlines means your ESA can't return to campus until you complete the reapplication process. Plan and mark these deadlines on your calendar. Don't assume your approval automatically continues from year to year.

What You'll Actually Pay For

Colleges can't charge pet fees or deposits for ESAs, but you're responsible for many other costs once your college ESA letter is approved. You'll pay for all food, supplies, toys, and other daily necessities. Veterinary care and medications come entirely from your budget, including routine checkups and vaccinations.

Emergency vet visits can be expensive and happen unexpectedly. Grooming and hygiene products add up over time, especially for larger animals. You must pay for repairs if your ESA causes any damage to the room or building. Professional training becomes your expense if behavioral issues require expert help.

Budget somewhere between fifty and two hundred dollars monthly, depending on your animal's size and needs. Emergency vet bills can easily hit five hundred to a thousand dollars for serious issues. Factor these costs into your college budget before committing to keeping an ESA on campus.

When Colleges Can Legally Deny Your ESA

Your college can refuse your ESA request if the animal poses a direct threat to the health or safety of others. This includes documented aggressive behavior or animals with communicable diseases. If the animal causes or would cause substantial property damage beyond normal expectations, denial is justified.

Lacking proper documentation from a licensed mental health provider is a common reason for denial. Your provider must have an established therapeutic relationship with you, not just a single consultation for an ESA letter. If your requested accommodation would fundamentally alter the nature of the housing program or create undue financial burden, the college can deny it.

However, "I don't like animals" from housing staff isn't a valid ground for denial. Personal preferences don't override your legal rights under the Fair Housing Act. If you believe your request was unfairly denied, you can appeal through your disability services office or file a complaint with the Department of Housing and Urban Development.

Handling Allergies and Health Conflicts

Complications arise when your roommate has severe allergies to your type of ESA. Both students have legitimate disability accommodations that deserve respect.

Colleges must balance these competing needs fairly without automatically favoring one student over the other.

Solutions might include providing HEPA air filters to reduce allergens in the room. Adjusting room assignments so both students can live comfortably is another option. Creating pet-free zones in shared apartments while allowing ESA access to the owner's bedroom can work. Neither student should automatically bear the burden of moving or losing their accommodation.

Disability services evaluate each situation individually based on the severity of both students' conditions. Keep your ESA well-groomed to minimize allergens like dander and hair. Regular bathing and brushing reduce the amount of allergens in shared spaces, which helps roommates with mild sensitivities tolerate the situation better.

Resources That Actually Help

Your disability services office is your primary contact for all ESA-related questions and issues, including guidance on FSU ESA requirements. Student counseling centers can help with ESA documentation if you don’t already have a mental health provider, while resident advisors handle roommate mediation when conflicts arise.

Student legal services at your university can answer policy questions and help if you believe you're being treated unfairly. For federal housing rights information, visit the HUD Fair Housing Office website. Local veterinary clinics provide the medical care your animal needs, and professional animal trainers help with behavioral issues.

Your Responsibilities as the ESA Owner

You're 100% responsible for your ESA. Here's what that means:

• Daily Care: Feed, groom, walk, and exercise your animal. Roommates never handle care duties.
• Cleaning: Pick up all waste immediately, inside and outside. Keep your space odor-free.
• Control: Use leashes or carriers when leaving your room. Your ESA shouldn't roam common areas unsupervised.
• Behavior: Train your animal to minimize barking, scratching, or disruption. Your roommates need to study and sleep.
• Damage: You pay for anything your ESA breaks or ruins. This comes from your security deposit or your pocket.
• Health: Keep vaccinations current and provide annual records to housing.
• Overnight Care: Your ESA cannot stay overnight if you're not there. Designate an emergency caregiver.

Getting Your ESA Approved: The Process

Step 1: Contact your disability services office before the semester starts. Apply at least six to eight weeks early.

Step 2: Get an ESA letter from your therapist or psychiatrist. The letter must be on official letterhead and explain your disability-related need.

Step 3: Provide current vaccination records and health certificates for your animal.

Step 4: Submit the roommate agreement with all signatures.

Step 5: Wait for approval before bringing your ESA to campus.

Late applications often get delayed until weeks into the semester. Don't wait until move-in day.

In conclusion, ESA roommate agreements succeed when everyone understands expectations from the beginning. Get your documentation right by working with legitimate mental health providers. Choose roommates carefully by being honest about your needs upfront. Take your responsibilities seriously by maintaining your animal's health, behavior, and cleanliness.

Your emotional support animal provides crucial mental health support that helps you succeed in college. With proper planning, clear communication, and respect for your roommates' needs, your ESA can live with you throughout your college experience.

Download the free agreement template above and start conversations with future roommates early. Work closely with disability services from the beginning of the process. Clear expectations and mutual respect create positive living situations where everyone's needs are met.